Parent Information

This page is designed to provide camper parents with all the information needed to make the summer camp experience as smooth as possible. If your question is not answered here, please contact the Youth Office. We're glad to help!

Viewing pictures of camp activities

Camp photos will be posted on a web gallery hosted by Waldo Photos. To view all the pictures from camp, simply click the first button below and enter the join code. The join code will be included in pre-camp emails to parents of registered campers; we will also send an email reminder when the first photos are posted for each week of camp. You do not have to create an account or pay a fee to view all the photos on the free web gallery. If you'd prefer to view photos of your camper specifically, you may choose to sign up for Waldo's optional facial recognition service. Waldo does charge a small fee for this very cool service.

Keeping in touch during camp

Overnight campers enjoy receiving mail. You may send cards or letters (make sure you allow plenty of time for them to arrive in the mail).

To address a letter to your child at camp:
Camper’s Name
Highland Retreat
14783 Upper Highland Drive
Bergton, VA 22811

You may also send your child notes through the one-way email feature on Campwise while they are at camp. Simply click the button below, and log in using the same user name and password you used to register your child for camp. Click the "Update Info" button that follows your child's name, then on the camper dashboard look for the "Camper Emails" item. Emails will be printed each day around 11:30am to be distributed to campers at lunchtime. Any emails sent after that cut off time will be given to the child on the following day.

Campers will not be able to send email, but will be able to mail letters if they bring stamped envelopes or postcards to write on.

Having trouble logging in? Contact the youth office for help!

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What to bring (packing lists)

Clothing should be comfortable, loose fitting, and appropriate for being in the outdoors while maintaining a high standard of modesty. View detailed packing lists below, or download the printable packing list. We encourage you to write your child’s name on their items to help minimize lost possessions.

Campers will not need any spending money; T-shirts and small gift items are sold only during check-in and departure times. Campers should also refrain from bringing electronics (including cell phones), weapons, illegal substances, and any other items not in keeping with Christian values and summer camp expectations. See also the Guidelines for Our Time Together document.

Check-in and departure times and procedures

General info for all camps:

  • To cut down on lines and wait times, each camper will be assigned a window of time for their arrival and departure from camp. You will be notified of your arrival time about a week before camp begins, along with your camper's cabin assignment. We will do our best to ensure that siblings attending the same week of camp have matching or back-to-back arrival times. Please notify us if you are bringing multiple non-sibling campers to check-in so we can give you the same consideration.
  • As you come in Lower Highland Drive, there will be staff and/or signs to greet you and direct you to the appropriate areas for parking and drop off/pick up.
  • Pets are not permitted at camp. If you must bring a pet during check-in or departure time, the pet must remain in your vehicle.

If you have an additional question about arrivals or departures, please contact the Summer Youth Office for assistance.

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Caring for your child's health

Providing a safe and supportive environment for all our campers is something we take seriously at Highland. But we rely on you to do your part as well! You know your child best, so we need you to provide us with accurate information about their needs before camp begins.

Prior to camp, YOU should:

You should also review the information below, so you know what you can expect from us during camp.


During camp, Highland will:

If you have questions or concerns about healthcare at camp, we invite you to contact the Summer Youth Office.

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Cabin mate requests

We are committed to working with parents to find the best arrangement for cabin mates. It is our desire to both accommodate cabin mate requests (up to three friends together) and still allow for new friendships to grow. Cabin mates’ ages must be within a year of each other; cabin mate requests will not be honored if the campers are two or more years apart in age, unless you discuss the situation with camp staff well in advance and an exception is approved. Requests should be mutual.

If you want to update a cabin mate request in your online registration, look for the "Optional Items" section on the camper dashboard. You can also respond to a registration confirmation email to request that our staff make the change for you.

Cabin assignments will typically be made the Monday before camp begins, so make sure any cabin mate requests are submitted before that date. We will send an email notification to let you know your child's cabin as soon as the housing assignments are finalized; cabin assignments will not be adjustable upon arrival at camp.

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Day Camp details

Camper Groups - Because Day Camp serves a wide age range, campers will be grouped by similar ages for daily activities. In order to avoid disappointment or confusion, please inform your child that he or she will be grouped with other campers by age. Campers who are 5 or 6 years old will be in the Explorers groups, those 7 or 8 years old will be in the Pioneers groups, and those 9 to 12 years old will be in the Mountaineers groups. Due to different camper-to-staff ratios for the various age groups, Day Camp may fill up for some ages faster than others; it's possible that we may hit waitlists for one age group even while there are spaces still available for campers in the other age groups.

An optional Thursday night sleepover is available to campers ages 7 and up. There is an additional $30 fee for campers who wish to participate in the sleepover. You can opt into the sleepover when registering your child, or let us know no later than Tuesday of Day Camp week if you want your child to participate.

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Supporting our camp staff

Summer staff make a huge impact on the lives of campers, and we sometimes have camper parents ask how they can support their child's counselors. First and foremost, you can pray for them! We deeply value your prayers for health, energy, patience, wisdom, and joy during each camp session! Your prayers absolutely make a difference.

Secondly, if you have the means and are so inclined, we do have a system in place to share financial blessings with our summer staff. Donations to the Bless the Staff Program are tax-deductible, and they get passed on to summer staff as additional pay, on top of their standard weekly salaries. You are welcome to name a specific staff person when you donate (for example, if you want to bless your child's counselor), or just make a donation that we can share with any staff member who needs some extra financial support.

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Additional FAQs

If your question is not answered on this page, please contact the Summer Youth Office for assistance. We are happy to help!