Resources for Summer Staff

2022 Calendar and Schedules

  • Team leaders will work from late May to early August
  • Counselors will work from early June to early August
  • All other staff will work from early June to early August

PreCamp Training will include several workshop days that are not part of the calendar below. Staff are also asked to attend the Staff Commissioning service on May 21.

Most weeks, staff are expected to arrive at camp on Sunday afternoon and stay until Friday evening. See the calendar below for more specifics (click to enlarge).

You are expected to be present and available for your entire term of service. If you are unavailable for certain weeks, you must indicate that on your application and confirm the time off when you sign your work agreement (before the summer begins).

Note: Lifeguards may be needed for more than just summer camp, so that we can offer the pool to our guest groups. There will be opportunities for lifeguards to work weekends from Memorial Day to Labor Day, plus occasional midweek times.

Daily/Weekly Schedule – While the activities and details of each week will vary somewhat, there is a predictable rhythm to the camp week. This sample schedule shows a week of Ridgeline camp (the 10- to 12-year-old age group); younger groups will have earlier bedtimes and more activities with their cabin group, while older groups will sleep in later, have more nighttime events, and will individually select some daily activities.

Note: The items on the sample schedule most closely apply to the counseling staff who spend their week with the campers. Non-counseling staff will have other duties — such as meal prep and clean up, work projects, or organizational tasks — that will take up parts of their days.

What to bring to camp

It is important to bring necessary items while also avoiding packing too many things. Counseling staff will stay in many different cabins during the summer, and will not have access to dresser space. A suitcase or duffle bag can help you keep your belongings organized. Some items can be stored in small lockers in the staff kitchen and pool house. Non-counseling staff will share a room with other non-counseling staff of the same gender, and will have some shared dresser space.

Keep in mind high standards of modesty in your choice of clothing and swimwear. These standards are higher for staff than for campers.

Packing List

Everyone:

  • Staff manuals and other materials that were sent to you
  • I-9 documentation (details here)
  • Completed W-4 and VA-4 tax forms – When you download each form, note that only the first page needs to be printed and turned in. These instructions will help you decide if you are exempt from state or federal withholding and walk you through filling out the forms. Contact Rachel (bookkeeper@highlandretreat.org) if you need help.
  • Sleeping bag, pillow, sheets
  • Rain gear (poncho or rain coat)
  • Flashlight or headlamp
  • Bible and personal devotional material
  • Clothing and toiletries
  • 2021: A face mask for each day of the week
  • Sneakers
  • Modest swimwear
  • A book bag/drawstring backpack
  • Water bottle
  • A cup, plate, and bowl for personal use in the staff lounge
  • Insect repellent, sunscreen
  • “Creative” clothing for skits and/or dress ups
  • Small notepad and pen or pencil
  • A 3-ring binder (2″)
  • Personal medications
  • Laundry bag
  • Wristwatch
  • An old set of clothing that you don’t mind getting stains on
  • 2 padlocks or combination locks
  • A folding lawn chair
  • An instrument (such as a guitar) if you have one and are interested in helping with music

Required for Counselors, suggested for everyone:

  • Sleeping pad for sleep-outs, if desired
  • Alarm clock (battery or wind-up)
  • Appropriate books to read to campers
  • Sturdy hiking shoes or boots
  • Heavy socks for hiking
  • An extra pair of old clothes and old sneakers

Please initial all your personal items and clothing with a permanent marker prior to your arrival at camp, and check periodically to make certain the initials are still legible. Also remember to mark any clothing, such as staff shirts, obtained during your stay at camp.